Volunteer

General Volunteer Information

Click Here for 2014 Volunteer Scheduling

Day of Your Shift:

  • Arrive 15 minutes early wearing your blue “volunteer” shirt and name tag
  • Check-in at the Volunteer Tent when you arrive for further directions on your placement, the Volunteer Tent is located to the east of the entrance gate.
  • Click on this link for a printable PDF version of the show layout: LSI Map
  • Click on this link for a printable PDF version of driving directions: LSI Driving Directions
  • Please wait at your station until the next volunteer relieves you
  • If the next volunteer does not arrive, please contact Kelly at 970-222-5663 or Vivianna at 719-930-0036
  • Please check-out at the Volunteer Tent when you are leaving your shift
  • Drink lots of water and make sure to eat! Cold water will be provided in the Volunteer Tent located near the entrance
  • You are responsible for your own belongings during your shift


Gator & Golf Cart Drivers:

  • Please click on the link below and familiarize yourself with the golf cart and gator duties prior to arriving for your shift
  • Gator Briefing Points


General Info
:

  • If you missed the volunteer training party you may pick up your name tag and t-shirt from the Volunteer Tent on Tuesday August 5th from 12pm to 6pm, on Wednesday August 6th from 8am to 12pm, or you may arrive 20 minutes early to your first shift
  • Your name badge has your schedule and contact information on the back
  • If you have any concerns or changes with your schedule, please fill out a special request form at the Volunteer Tent and speak with Kelly, Callie, or Vivianna


Show Info
:

  • Friday, August 9th: General Admission from 9:30 a.m. to 2:00 p.m. & VIP Party from 4:00 p.m. to 8:00 p.m.
  • Saturday, August 10th: General Admission from 9:30 a.m. to 6:00 p.m.
  • Sunday, August 11th: General Admission from 9:30 a.m. to 4:30 p.m.


Parking:

  • Monday and Tuesday: West and East lot parking is FREE
  • Wednesday and Thursday: East lot is open and FREE
  • Friday: There is no shuttle bus, but there will be golf cart shuttles from the East lot
  • Saturday and Sunday: Please ride the shuttle bus from the designated parking locations
  • Click here for detailed parking information


Ticket Pricing:

  • General Admission Tickets: $7; 14 years and younger are free
  • Volunteers receive free admission to the show with their badge
  • VIP Party Tickets: $25 per person
  • Volunteers get discounted VIP Party tickets: $12.50 per volunteer

Volunteer Position Descriptions

General Show Support: Volunteers can find themselves in a variety of position from ticket sellers to answering questions for out of town guests. This is a great position to consider if you are just not sure what you might like to do but have the time to volunteer.

Show Set Up: Transforming the grounds requires a tremendous amount of set-up from signs, utilities, fire extinguishers, banners, tablecloths, burying extension cords, setting up water coolers, patron comment cards , comment boxes, etc. In addition to these activities the various booths and merchandise & information tents must be set up and stocked. Similarly when the show is over the grounds must be returned to their original condition.

Gator (or Mule) Drivers: The gators (or mules) are used for hauling small, heavy items from the parking lot to the artist tents. You will not be expected to lift or move heavy sculptures but some physical work may be involved with this position.

Artist Check-in and Assistance: This position will help greet the artists and assist them with the check-in process by finding their booth space and answering any questions they might have.

Golf Cart/ Shuttle Drivers: Volunteers drive golf carts to shuttle artists and guests from the parking lot to The Show grounds.

Artist Ticket Sales: Volunteers will help Artists purchase tickets for the Premiere Party and extra tickets for The Show for Saturday and Sunday. Volunteers will also sell tickets to Artists to use the forklift during the set up of their booths. Volunteers will sell and manage these sales in the auction tent. (CC trained)

Tent Monitor: Volunteers will provide relief for artists when they need to take breaks and will also help Tent Captains answer questions.

Ticket Sales: Volunteers will help to sell tickets at various gates around The Show to patrons who would like to attend the general show. Premiere Party tickets will not be available at these gates on the day of.

Auctions: Volunteers help set up the auction area with the donated sculptures. Volunteers are also available to answer questions as they arise and assist guests.

Admission Gate and Security: Volunteers will pay close attention to tickets received and guests arriving and exiting The Show. The Loveland Explorers will be providing assistance during the show to help ensure that artists and guests have a safe environment. Volunteers will be working with the Explorers to ensure compliance will all ground rules. More details to come on record keeping.

Money Operations: The Sculpture show accepts Visa and MasterCard for payment. Even if you have done this job in the past you will need to go through training prior to the show. Credit card service will be at the main gate ticket booth, inside the auction tent, at token stations and at the merchandise tent. Those working at token stations will help to sell tokens during the event, check IDs and give bands to those who want to purchase alcoholic drinks at The Show.

VIP Party Support: Volunteers are needed for a variety of functions for the entirety of this event. Before the party begins help is also needed setting up the tables and assisting the caterer.

VIP Party Servers: Volunteers are needed to help serve food, bus tables and for a variety of other tasks related to hospitality and catering during the Premiere Party.

VIP Party Clean-up: After the party, volunteers are needed to help clean up, check receipts and provide gate security.

Parking Monitor: Parking monitors work with the artist to assist them with their trailer parking and direct them to the correct location. Volunteers will help direct patrons to available parking and help direct traffic in the West lot.

Information Center and Volunteer Check-in: Information Center volunteers will hand out flyers, give directions and offer assistance to artists, guests and volunteers. The First Aid station and central phone for the show are also located here.

Show Tear Down: Tear down begins Sunday afternoon as the artists pack their artwork. On Sunday night the banners, signs, fire extinguishers and extension cords are rolled up and stored. Trash and any remaining items must be cleaned and nothing may be left behind. Monday morning the tents come down and supplies are returned to the storage unit and trailers.